Slack Free Plan Limits: What You Lose Without Paying

The Slack free plan has five limits that matter. You can see and search only the last 90 days of messages and files. Data older than one year is deleted on a rolling basis. You can install 10 apps. Huddles are one-on-one only. Slack Connect works only in one-on-one DMs with people outside your company. Workflows, canvases, lists, guest accounts, user groups and AI features need a paid plan. Slack's help center lists no cap on the number of members in a free workspace.

Your presence works the same on every plan: the green dot goes grey 10 minutes after your last input in Slack. Slack Green keeps it green during the working hours you set, from the cloud, and it works on free workspaces.

Every Slack free plan limit

Sources: Slack's help center articles "Usage limits for free workspaces" and "Feature limitations on the free version of Slack", and slack.com/pricing, checked on 23 September. Slack also applies a high-volume limit on the free plan: it may stop you sending many messages or files in a short time, to limit spam and storage use.

Does Slack delete messages after 90 days?

No, not by default. After 90 days, messages and files are hidden, not deleted. Slack's help center says free workspaces can view and search the last 90 days only; older messages are hidden to make room for new ones, and messages and files more than one year old are permanently deleted. Slack started those deletions on August 26, 2024.

Two exceptions:

• • If the workspace Owner chose Delete messages after 90 days in the data retention settings, hidden messages are deleted right away instead of kept for a year.
• • If the workspace upgrades to a paid plan, the hidden messages that are less than a year old become visible again.

The full retention rules for every plan are in Slack message retention policy. To keep a copy of your own messages before they go, see how to export Slack messages without admin.

Slack free plan user limit

Slack's help center lists no member limit for free workspaces. The limits are on history, apps and features, not on headcount. In practice, large free communities run into the 90-day history limit and the missing guest accounts first. Slack's pricing page bills paid plans per active member: someone who does nothing in Slack for 28 days stops counting.

Huddles on the free plan

Free workspaces can huddle one-on-one in DMs, with audio, video and screen sharing. A huddle in a channel with three or more people needs a paid plan, where huddles hold up to 50 people and 25 on video. Many free teams pair Slack with a free video tool for group calls; the options are in Slack huddles vs Zoom.

Apps, workflows and Slack Connect

Apps: you can install up to 10 third-party or custom apps. When you reach the limit, uninstall one to add another. Built-in features do not count.

Workflows: Workflow Builder is a paid feature. After a downgrade, existing workflows stop and you cannot create new ones. Slash commands like /remind still work on free; see Slack /remind examples.

Slack Connect: on free, you can DM one person at another company. Shared channels with other companies need Pro or above.

Slack free vs paid: when to upgrade

The free plan is enough for a small team that talks every day, rarely looks back further than three months, and holds group calls somewhere else. Upgrade when you need history older than 90 days, group huddles, shared channels with clients, workflows or canvases. Pro costs $7.25 a user a month paid yearly, or $8.75 monthly. Business+ ($15 paid yearly) adds AI search answers, recaps and more; see is Slack Pro worth it and is Slack AI worth it.

If the price is the problem, free Slack alternatives compares tools that keep full history for free.

FAQ

What are the limitations of the Slack free plan?

90 days of visible message and file history, deletion of data older than one year, 10 apps, 1:1 huddles, 1:1 Slack Connect DMs, and no workflows, canvases, lists, guests, user groups or AI features.

Does Slack delete messages after 90 days on the free plan?

No. They are hidden after 90 days and deleted after one year, unless the Owner chose to delete after 90 days.

Can I see old messages if I upgrade?

Yes, if they are less than one year old. Upgrading reveals messages hidden by the 90-day limit that have not been deleted yet.

How many users can a free Slack workspace have?

Slack does not list a member limit for free workspaces.

Can you huddle on Slack for free?

Yes, one-on-one. Group huddles need a paid plan.

Does the free plan change how my status works?

No. The 10-minute away timer and status options are the same on every plan. See how long does Slack stay active.